VARS Notice of AGM 2009

Sunday, 27 September 2009: VARS Meeting Notice

VARS Notice of Meeting
Notice is hereby given that the Annual General Meeting of the Victorian Artificial Reef Society Incorporated (VARS) will be held:

WHEN:
8:00 p.m. on Monday, 26 October 2009

WHERE:
The Bells Hotel
corner of Moray and Coventry Streets, South Melbourne, Victoria (Melway 1D L12)

AGENDA:

  1. To receive apologies
  2. To confirm the minutes of the 2008 AGM
  3. To receive the Annual Report (President)
  4. To receive the Financial Report (Treasurer)
  5. To elect the committee for the 2009/2010 year
    positions: President, Vice-President, Secretary, Treasurer and four general committee members
  6. To elect the auditor for the 2009/2010 year
  7. General Business
  8. Any other business
  9. Close

VARS members are invited to join the current committee for a meal at Bells Hotel prior to the AGM, commencing at approximately 7 p.m. (at member's own expense).

VARS 2009 AGM Notice of Meeting (Adobe PDF | 23.55 KB)

Nominations for Committee

Nominations for Committee are needed for all committee positions — there are 8 positions [President, Vice President, Secretary, Treasurer and 4 general committee] to be filled.

Nomination forms are available from the Secretary:
Alan Storen, 15 Regal Court, Vermont South VIC 3133 or storens@bigpond.net.au and must be returned 48 hours prior to the meeting.
Or, you can download a copy of the Proxy Form:
VARS 2009 AGM Committee Nomination Form (Adobe PDF | 23.16 KB)

All committee positions are declared vacant at the AGM and new members sought. Some current members have indicated they do not wish to renominate next year.

If there is more than one nomination for a position then a ballot will take place.

Please return all forms to the Secretary so that a returning officer can be appointed if needed.

Proxy Forms

If you are not able to make the meeting you can appoint a proxy.

Proxy forms are available from the Secretary:
Alan Storen, 15 Regal Court, Vermont South VIC 3133 or storens@bigpond.net.au and must be returned 48 hours prior to the meeting.
Or, you can download a copy of the Proxy Form:
VARS 2009 AGM Proxy Form (Adobe PDF | 23.06 KB)

VARS General Meeting

VARS will also hold a General Meeting on the same night. Any member proposing to raise a motion at that meeting must notify the Secretary by 11 October 2009 so that all members can be given sufficient notice and appoint proxies if necessary.

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